How to Set up Classes

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This article will take you through;

  1. What is a Class?
  2. How to set up a Class
  3. Pricing options for Classes
  4. How to add a one day Class
  5. How to make a Class private
  6. Email booking notifications for Classes
  7. Sharing a link to a Class
  8. Enabling the Book a Friend system
  9. Adjusting your Class Settings
  10. Next steps and additional support

What is a Class?

A group exercise created hosted by you with a date and time, facility, trainer, and capacity that can be booked by clients on an ad-hoc basis without a long term commitment.

Find out more about the difference between 'Classes' and 'Courses' here; 

When you set up a class in your Glofox dashboard, you're giving your clients the option to easily book into and pay for this class through their 'Member App' or 'Website Portal.' You will also have the ability to book clients into classes from 'Glofox Pro' and the Glofox dashboard. 

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How to set up a Class

When setting up a 'Class,' there are two parts, the first is setting up the class details, and the second is setting up the 'Class' schedule. 

To get started with setting up 'Class' details, follow these steps;

  1. From the dashboard, go to the 'Manage' tab
  2. Then go to the 'Classes tab and click the '+Add' button in the far right corner
  3. Select a category for your class - Note: Your member cannot see the categories a class has. This simply allows the Admin to restrict bookings for certain classes. For example, if a member has a credit pack for Yoga category, they will only be able to book classes with this category attached
  4. Fill in the class information (name, description, trainer, etc.)
  5. Scroll down to find more options for setting up your class. Choose the facility the 'Class' will be held in, the trainer, and the class capacity
  6. Decide whether the class is free for all memberships, a single price, or different pricing based on membership type. You may also determine whether the 'Class' is available for pay as you go users or unlimited monthly memberships
  7. To create a start date, end date, and level for your class, click the 'Advanced' settings button. Classes will be created weekly from the Start Date chosen. If you select an end date, the 'Class' will no longer be created after that date

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Pricing options for Classes

  • Single Price: You have the option to set a single class price for drop-ins and another class price for all members, no matter what membership they have purchased.
  • Different Price: Here, you have the option to set exclusions on who can attend your class and if the allowed membership types should pay an additional charge as well as the price they have paid for their membership/class pack:
    • Exclusions: When you exclude a particular membership type from a class, any member under this membership will be ineligible to book in for the 'Class'. This means leaving the button grayed out for a particular membership. 
  • Additional Charge: If you wish to allow particular membership types to attend the class at an additional cost, you can add the extra cost next to the membership name. In this case, the member will have paid the price of their membership but will still have to pay the specified amount to attend the class. To enable this, you will need to turn the button beside the membership name on; so that it is blue, and can then enter the price you wish this membership to pay. 
  • No Additional Charge: The price for the 'Class' will be left at '0' In this case, the cost of the 'Class' is covered by the membership or 'Class Pack' option that the member purchased initially. Again the button beside the membership turned on; so that it is blue, and 0' entered as the price. 

Now that you have set up your details section click the 'Schedule' tab. To set up your class schedule, follow these steps: 

  1. Select the days you want your new class to occur.
  2. Set the times the classes are on.
  3. If the same class is on two times in one day, click the 'Add' button beside the class time.
  4. If the trainer, facility, level, or capacity is different for a one-time slot, click the 'Cog' button for more options.
  5. Click 'Save'

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How to make a Class private

  1. From the dashboard, go to 'Manage' tab
  2. Then go to 'Classes'
  3. Then select the class you want to make private 
  4. Click 'Advanced Settings' at the bottom of the page
  5. Toggle on 'Private' 
  6. Click 'Assign to All' - This ensures all of this class type is switched to private
  7. Click 'Save'. 

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How to add a one day Class

There may be times when you want to add a one day class. To do this, follow these steps;

  1. From the dashboard, go to the 'Manage' tab
  2. Then go to the 'Classes tab and click the '+Add' button in the far right corner
  3. Fill in the class information as usual (name, description, trainer, etc.)
  4. Click 'Advanced' at the bottom of the page
  5. Set the start date and end date to the same date
  6. Click on the Schedule tab and set up your timeslots (This will ensure that this particular class will only take place on this date)

Email booking notifications for Classes

To enable these notifications, just follow these steps;

  1. From the dashboard, click on the ☰ icon on the top right of the dashboard
  2. Click 'Settings'
  3. Then click on the 'Client's tab
  4. Scroll down to the 'Email Notifications' section
  5. Toggle on 'Booking Confirmation' 

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Sharing a link to a Class

Sharing a link to 'Class' is a great way to get the word out there if you want clients to be able to book into the course without needing you to complete the booking for them. 

To share a link to your course via the 'Website Portal', just follow these steps;

  1. Click on the ☰ icon on the top right of the dashboard
  2. Click 'Website Integration'
  3. Scroll down to where it says 'Get Your Link' and click the 'Preview' button
  4. This will take you to a preview of your 'Website Portal'
  5. Go to and click the 'Classes' tab
  6. Click on the 'Class' you want to get the link for
  7. Click the 'Purchase' button
  8. Click the share icon located in the top right corner. The link will be copied to your clipboard and can be pasted into emails or on social media

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Enabling the Book a Friend system

It's possible to allow your clients to 'Book a Friend' into classes, to enable this option, follow these steps; 

To enable this feature, follow these steps:

  1. Click the  icon on the right side of the dashboard
  2. Then click 'Settings'
  3. Go to the 'Booking' tab and click open on the 'Classes' window
  4. Scroll down and toggle the slide for 'Book friends' to 'ON'
  5. You can then choose the number of friends you'd like your clients to be able to bring 
  6. Once done, click 'Save Changes' on the top right-hand corner of the screen

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Adjusting your Class settings

You can adjust your settings for the following; 

  • The number of weeks your timetable displays e.g., 2 weeks
  • The 'Class Levels' you want to be displayed e.g.
    • Beginner
    • Intermediate
    • Advanced
    • All Levels
  • The 'Booking Window' - the earliest and latest a client can book into a class
  • the 'Maximum number of bookings' a client can make in an hour/day/week or year
  • The ability for clients to book friends and how many friends they can book into a class
  • The time a clients needs to cancel a class
    • You can decide whether you want to allow 'Late Cancelations' 
    • You can add in a 'Penalty' or 'Strike' system for late bookings
    • You can set up a waitlist 
  • You can allow staff to increase the capacity of classes at their discretion

To access these settings from the dashboard go to;

  1. Click the  icon on the right side of the dashboard
  2. Then click 'Settings'
  3. Then click 'Bookings'
  4. Then click 'Open' on the 'Classes' tab

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Next steps and additional support

Once you have 'Classes' figure out, you might want to learn about 'Courses', Read the below articles for more information; 

For additional support, reach out to support@glofox.com, and we will be happy to assist you. 

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